WIB Privacy Policy

Women In Bio Online Privacy Policy
www.womeninbio.org
Last Updated: October 23, 2013

This Privacy Policy (the "Policy") describes how we, Women In Bio ("WIB"), handle the information we collect from users of this website (the "Site"). We want to be sure you understand our practices and how we strive to protect any personal information collected by the Site. By using the Site, you agree to the terms and conditions of this Policy.

We may update this Policy at any time. Any changes to the Policy will become effective upon the date of our posting of the revised Policy on the Site. If we make material changes to the Policy, we will either inform you by e-mail (if you have provided your e-mail address) or post a notice on our "Home" page that the Privacy Policy has changed. If you use the Site following that date, you will be deemed to have accepted the Policy’s updated terms.

1. What Types of Information Does WIB Collect?

WIB collects "Personally Identifiable Information" (or "PII"), which is information that identifies you as an individual, such as your name, postal address, telephone number, email address, credit or debit card number, etc. We collect PII from you, for example, when you submit it to register with us or for purposes of becoming a WIB member, or when you wish to make a donation or receive materials from us.

WIB also collects information that is not PII but relates to your use of the Site. Non-PII is "passively" collected from you through browser navigational tools. These types of technologies enable the Site to compile statistics about our daily number of site visitors or specific page requests, while not identifying you personally.

2. How Does WIB Use the Information It Collects?

a. PII. We may use the PII that we collect for any or all of the following purposes:

i. Responses to Requests. We may use PII about you to respond to your requests, such as to send you publications or other information, to process your donation, or to answer your questions.

ii. Communications with Registrants, Members and Donors. If you register on the Site, to become a Member of WIB, or to donate to WIB, we may use your PII to inform you of information relevant to WIB and its initiatives, goals and mission. We may also send you information to offer you products, programs, or services that we believe may be of interest to you. You may opt out of receiving such communications, as described in those communications and in Section 4 below on managing your PII.

ii. Internal Business Purposes. We may also use PII about you for our internal business purposes, such as data analysis, audits, enhancing our website, identifying usage trends and determining the effectiveness of our promotional campaigns.

b. Other Information. We use non-PII to help improve the Site, such as by analyzing usage of certain pages or functions on the Site. We may also use non-PII for other purposes, but if we were to combine it with any data so that it became identifiable to you or another person, we would then treat it as PII in accordance with this Policy.

3. With Whom Does WIB Share PII?

a. Business Partners and Third Party Service Providers. We may share PII with unaffiliated third parties who partner with us on programs that may be of interest or benefit to our members. We will limit their use of PII to the specific programs, and will require that they no longer use PII after their relationship with WIB terminates. We may also share PII with unaffiliated third parties who provide us with services, such as to conduct our donation payment processing, data analysis, order fulfillment, or IT services; for example, if you choose to make a donation through the Site, we may share your payment information or other PII with our third party service providers to process the donation in accordance with applicable law.

b. Acquirers or Assignees. In the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of WIB or its assets, we may transfer any and all information that we collect from Site users to the acquiring party or assignee.

c. Entities Entitled Under Law . We may disclose PII about you to others as we believe to be appropriate in the following circumstances: (i) when required by applicable law, including laws outside your country of residence; (ii) to comply with legal process (iii) to respond to requests from public and government authorities; (iv) to enforce the terms and conditions for use of the Site, including this Privacy Policy; (v) to protect and defend our rights and property; (vi) to protect the interests and safety of WIB or others; and (vii) to permit us to pursue available remedies or limit the damages that we may sustain. We have no obligation to notify you of such disclosures, except as required by applicable law.

4. How Can You Manage PII You Submit?

a. Managing Communications With You. If you no longer wish to receive emails from us on a going-forward basis, you may opt-out of receiving such emails by following the "unsubscribe" directions on the e-mails or by changing your preference settings on any page on the Site where you requested to receive such communications. We will endeavor to comply with your request as soon as reasonably practicable.

b. Updating or Correcting PII. If you would like to review, correct, update or remove PII about you that you previously provided to us, you may do so by revisiting the page of the Site where you submitted the PII to us. If you are unable to locate that page, please inform us by sending us an e-mail at info@womeninbio.org. For your protection, we will only implement such requests with respect to the PII associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request.

We will endeavor to comply with your request as soon as reasonably practicable. Please note that we are not responsible for correcting, updating or deleting any information in the databases of third parties with whom we have already shared your PII.

5. How Does WIB Protect and Maintain PII Collected Through the Site?

a. Security. We use reasonable organizational, technical and administrative measures to help protect against the loss, misuse and alteration of the information under our control. However, no data transmission over the Internet or data storage system can be guaranteed to be 100 percent secure. Please do not send us information you consider confidential via e-mail. It is your personal responsibility to secure your own copies of your passwords and related access codes for our online resources.

b. Data Integrity and Retention. We will retain PII about you for the period necessary to fulfill the purposes outlined in this Policy or WIB’s data retention policies unless a longer retention period is required by law.

c. Third-Party Sites. The Site may contain links to third-party websites, such as the websites of the third parties that sponsor our programs. These linked sites are not under WIB’s control and we are not responsible for the privacy practices or the contents of any such linked site, or any link contained in any linked site. If you provide any PII through any such third party website, your transaction will occur on such third party’s website (not this Site) and the PII you provide will be collected by, and controlled by the privacy policy of, that third party. We recommend that you familiarize yourself with the privacy policies and practices of any such third parties, which are not governed by this Privacy Policy.

6. Collection of PII by Others Through Our Site. We do not allow others to collect the PII of visitors to our Site by tracking the usage of either our Site or other websites.

7. Use of the Site by Children. This Site is not directed to children under the age of thirteen (13), and we do not knowingly collect PII from any children under age 13. If you are under age 13 please do not submit any PII to us.

8. Contacting Us. If you have any questions or concerns related to this Privacy Policy or the information practices of this Site, please send us an e-mail at info@womeninbio.org, or write or call us at the address/phone number below.

Women In Bio
PO Box 31493
Sea Island, GA 31561 USA
(240) 204-0719